HRSC Payroll
Forms & Resources
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Biweekly Payroll
Biweekly paydays generally fall on Fridays. The reporting period for this cycle runs from the beginning of each two-week cycle through its end.
You will:
- Ensure that employees timesheets are correct
- Maintain notifications to employees that timesheets should be submitted/approved
- Check payroll register per the CU payroll production calendar
- Note: Employees are responsible for entering their time worked in a timely manner, and supervisors are responsible for reviewing and approving in a timely manner.
The HRSC will:
- Perform a preliminary sweep to check for students/supervisors that have not submitted/approved time. This is done 2 days prior, 1 day prior, and the day of the deadline
- Enter any manual timesheets submitted before the deadline, and review against CU Time
- Perform final approval and submission of time
- Notify departments if there are unapproved timesheets after the deadline
Monthly Payroll
Monthly paydays always fall on the last business day of the month.
You will:
- Ensure employees' timesheets are correct
- Maintain notifications to employees that timesheets should be submitted/approved
- Check payroll register per the CU payroll production calendar
- Check FIN statements for pay suspensions (request PET if necessary)
- Note: Employees are responsible for entering their time worked in a timely manner, and supervisors are responsible for reviewing and approving in a timely manner
The HRSC will:
- Check HCM Time Entry report for dock pay or other abnormalities, and alert department if any are found
- For variable employees, manually adjust holiday hours based on hours worked
- Perform a preliminary sweep to check for students/supervisors that have not submitted/approved tine. This is done 2 days prior, 1 day prior, and the day of the deadline
- Enter any manual timesheets submitted before the deadline, and review against CU Time
- Perform final approval and submission of time
- Send payroll register once available to department liaisons
Off-Cycle Payroll
Valid reasons for using the off-cycle payroll include: late entry/approval of hire or job changes, incorrect entry of job data, hours or amounts not entered or approved before payroll is processed, late hire of employees, or late Social Security number obtained by an international employee.
You will:
- Submit any late pay or off-cycle requests via the late pay spreadsheet
The HRSC will:
- Enter late pay or off-cycle requests on the next available payroll run
- Confirm entry and date of pay
Additional Pay Forms (APFs)
Additional Pay Forms (APFs) are a method of processing additional compensation for CU employees, for work completed outside of their job duties, including awards, bonuses, and moving reimbursements. For non-employee payment options, contact the Procurement Service Center.
You will:
- Prepare the APF form with the employee's job information, the amount to be paid, and the speedtype to be charged
- Route the form via DocuSign to collect all necessary signatures
- Add HRSC to the DocuSign routing path, so that HRSC receives a copy of the fully signed form
HRSC will:
- Enter the payment
- Confirm with the department when the payment will be disbursed
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Payroll Expense Transfers
PETs move funds between speedtypes retroactively. HRSC does not complete Journal Entry moves and does not have access to Work Study expense transfers.
You will:
Ìý Complete the PET spreadsheet, including the future funding column
Ìý Complete the Grants Certification Questions Form, if the PET impacts a Fund 30 or 31
Ìý Collect an additional statement from the grant PI, if the PET is over 180 days old, and attach it to your request email toÌýHRSC@colorado.edu
HRSC will:
Ìý Enter the PET, and any future funding changes
Ìý Provide the HRGL request # in the completed spreadsheet
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Top Payroll Questions
The HRSC does not have the access to tax information, and the employee will need to reach out to Employee Services at 303-860-4200 or hcm_community@cu.edu
The next coming Off Cycle is determined by Employee Service’s for the given month. Off Cycles pay out on Fridays.
Typically this occurs when a SpeedType(s) has an errant funding end date or project end date. Funding End Dates can be updated by the HRSC, but Project End Dates must be updated by your Area Accountant in the Campus Controller’s Office.
Please submit a ticket to HRSC@colorado.edu providing the employee's EID, position number, and pay period you suspect they were overpaid.