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• Approval: Sponsor approval may be required before purchasing or fabricating Government property, even if listed in the budget. Your OCG Compliance Officer can assist with this process.
• Fabrication Tracking: A separate SpeedType must be created to track fabrication expenses. Complete and send fabrication request forms to the Property Accounting Office.

• Tagging: Government property (contractor-acquired or furnished) will be issued a tag starting with "0F" or “0S” followed by four numbers. Departments must contact the OCG Compliance Officer to affix the tag, provide relevant details and enter the property into the University’s asset management system.
  • Government property must be tagged within 5 business days of arrival. Notify your OCG Compliance Officer upon receipt to confirm next steps.
• Fabrication Tagging: Notify OCG when a fabrication is completed for tagging.

When the University acquires government property, it must ensure that the property:

• Is Used for the Project: Government property is authorized for use on the specific project it was acquired for.
• Is Well-Maintained: The property must be kept in good working condition.
• Is Safeguarded: Measures should be in place to protect against loss, theft, damage, or abuse.

Maintenance Program

Departments responsible for government property must establish and follow a maintenance program that includes:

• Regular inspections
• Calibration
• Condition notes
• Recordkeeping of required maintenance

If any corrective maintenance, repairs, or replacements are needed for government property, these must be reported to the sponsor. Sponsor approval is required for any replacements, repairs, or trade-ins. Departments should also contact the OCG Compliance Officer when maintenance occurs.

• Annual Inventory:��The University must conduct an annual physical inventory of Government property. The OCG Compliance Team collaborates with departments to complete this process. Departments will be contacted to schedule the inventory and self-evaluation.
• ����ǰ��پ��Բ�:��Government property reports are due by October 31 each year. The OCG Compliance Team collaborates with departments to gather and submit the necessary information to the sponsor.

At the end of an award, the OCG Compliance Officer will submit a final property report and request instructions for handling Government property.

To ensure accurate and timely reporting, the department and PI will:

• Complete the 30 days prior to the sponsor due date.
  • Departments can reference the InfoEd award record to determine if a DCPR is required for any sponsored award. OCG sends reminders to Principal Investigators and departments via email with a link to the online DCPR.
• Confirm with the OCG Compliance Officer that the closeout inventory is complete.
• Indicate a preference for the disposition of the Government property: retain, dispose or return the equipment to the funding sponsor.

Post-Closeout Actions

After receiving the final report and request, the sponsor will provide one of these instructions:

• Property title is transferred to the University.
• Property title remains with the Government, but accountability is transferred to another federal award within our institution, and property continues to be under sponsor control.
• Property is returned to the sponsor.