Gaming Lounge Reservation Request

Have your next party or event at the Alienware Buffalo Esports and Gaming Lounge!

Fill out the form below to request a reservation for your event for your organization/group. Looking for individual PC reservations? Visit the .ÌýÌý

Please remember to fill in all areas that have an asterisk, and print out the page for your records before submitting the form.Ìý

Submitting a request is not a guarantee for reservation. Please email csigaming@colorado.edu with questions.

Ìý

Indicates required field
If you are an RSO or RSGO, this must be your org admin.
Minimum four-hour reservation. If you want to reserve for longer than four hours, each additional hour will be assessed at a prorated per-hour rate.
Package Selection – CU RSO or RSGO
Ìý
Ìý
Ìý
Ìý
Rates are based on your organization type and are for a four-hour minimum reservation. If you want to reserve for longer than four hours, each additional hour will be assessed at a prorated per-hour rate.
Package Selection – CU Student Government
Ìý
Ìý
Ìý
Ìý
Rates are based on your organization type and are for a four-hour minimum reservation. If you want to reserve for longer than four hours, each additional hour will be assessed at a prorated per-hour rate.
Package Selection – CU department
Ìý
Ìý
Ìý
Ìý
Rates are based on your organization type and are for a four-hour minimum reservation. If you want to reserve for longer than four hours, each additional hour will be assessed at a prorated per-hour rate.
Package Selection – Community organization or group (non-CU affiliated)
Ìý
Ìý
Ìý
Ìý
Rates are based on your organization type and are for a four-hour minimum reservation. If you want to reserve for longer than four hours, each additional hour will be assessed at a prorated per-hour rate.
How did you hear about us? (select all that apply)
Ìý
Ìý
Ìý
Ìý
Ìý
Ìý
Ìý

Payment Information

Ìý

RSOs, RSGOs and CUSG

  • CU student organizations (RSO), Greek organizations (RSGO) and CU Student Government must have a fund balance in their account with the Center for Student Involvement (CSI) equal to the reservation cost total or have an approved funding request equal to the reservation cost total at least seven (7) days prior to their reservation. Failure to demonstrate this adequate funding may result in a canceled reservation.
  • A deposit equal to the full amount of the reservation is due within three (3) business days of the reservation.
  • Any costs incurred during the reservation/event are due within 30 days following the reservation/event.

University departments and community organizations/groups

  • University departments/groups and community organizations/groups must submit deposit equal to the full amount of the reservation within three (3) days of the reservation. Failure to provide deposit may result in a canceled reservation.
  • Any costs incurred during the reservation/event are due within 30 days following the reservation/event.

Food/Beverages

Food and beverages are not allowed in the Alienware Buffalo Esports and Gaming Lounge. Water in closed containers is permitted.Ìý

Guest Behavior

Event guests will be held to the guest conduct guidelines of the Alienware Buffalo Esports and Gaming Lounge. Organizations with area or full-facility reservations are expected to help uphold the guest conduct guidelines for individuals participating in their reservation. Organizations may be held responsible for the conduct of their guests in the gaming lounge, including but not limited to: verbal/written warnings, reports to CSI which may impact organization standing, fines for stolen or damaged materials and/or cancelation and prohibition of future reservations.

Decorations

Any decorations must be approved prior to the event by Alienware Buffalo Esports and Gaming Lounge staff. Items are prohibited from being nailed, screwed or taped to the facility or disassembling, altering or removing any item or fixture of the university without prior permission in writing from the university. Any and all charges of service or damages to the Alienware Buffalo Esports and Gaming Lounge and/or the equipment are the responsibility of the group or organization. The group/organization is responsible for the clean up of any area(s) utilized during the event.

Campus Closures

The Chancellor or his or her designee may close all or a portion of the campus or limit access to specified areas of the campus for one or more of the following reasons: Weather, flood, fire or other emergencies. Applicable campus policies will control these closures; To prevent material and substantial disruption of the university’s operations and/or activities; Public safety; Construction or maintenance project or operation. The decision to close all or part of the campus will be made by the Chancellor or (designee). The Chancellor may consult with various individuals on campus and ask for recommendations, but the Chancellor will make the final decision. If there is a closure under this policy, no events will be scheduled and any scheduled events may be canceled. If only a portion of the campus is closed or has access limited to it, no events will be scheduled for that portion of campus and any events scheduled for that part of campus may be canceled.

Reservation Changes

All changes to a reservation must be made in writing via email to the gaming lounge staff by the reserving party at least 48 hours in advance of the reservation/event. Changes made within 48 hours of the reservation might not be accommodated at the discretion of the gaming lounge staff.

Cancelation Policies

Cancelations initiated by the reserving party:

  • Cancelations must be submitted in writing via email to the gaming lounge staff by the reserving party.
  • Cancelations made more than 48 hours before the start of a reservation will be refunded any deposit paid for the reservation.
  • Cancelations made within 48 hours of the start of the reservation will not be refunded their reservation deposit.

Cancelations initiated by the university or gaming lounge due to administrative policies/procedures:

  • Cancelations made by the gaming lounge due to university closure, UMC closure or other administrative policy/procedure will be communicated in writing to the reserving party.
  • The Coordinator for Gaming Programs will work with the reserving party to reschedule the reservation due to administrative cancellations.
  • If rescheduling is not possible, the gaming lounge will refund the reservation to the reserving party.

RefundsÌý

Reserving parties may be issued a refund if they cancel their event at least 48 hours prior to the start of the reservation/event; or the gaming lounge or university cancels their reservation due to an administrative cancelation (e.g., university or UMC closure, insufficient funds or no approved funding request on file for RSO/RSGO). Reserving parties will not be issued a payment refund if they fail to arrive to their reservation within 15 minutes and do not inform gaming lounge staff about their late arrival; and/or they cancel their reservation within 48 hours of the start of the reservation/event.

Permissions

Permission to use the space on the date and time indicated herein is granted based on information provided. Any changes must be communicated to Alienware Buffalo Esports and Gaming Lounge staff to maintain the reservation. Final signature by the applicant indicates the willingness to abide by all federal, state and local laws and regulation of the University of Colorado. The university reserves the right to terminate immediately the privileges for use of facilities of any individual and/or group which refuses to comply with university regulations, or which permits conduct considered detrimental to the university.

Ìý

Please Note

The Alienware Buffalo Esports and Gaming Lounge is located inside the University Memorial Center on the CU ÌÇÐÄVlogÆƽâ°æ campus. On-campus parking is extremely limited.

The Euclid Parking Garage at 18th and Euclid is the closest public parking to the UMC. . You may be able to find free parking on The Hill, the neighborhood located across Broadway from the UMC. Accessible parking can be found at blue metered parking spaces directly next to the UMC.