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1. To initiate a position request or inquiry, please submit a ticket to CAS-Staff@colorado.edu. An assigned Staff Affairs Specialist will respond within 48 business hours.
2. A&S HR confirms the general position details the unit has in mind.
3. A&S HR provides instructions on how to create and submit a new staff position description in Avature. 
4. The unit drafts a new position description in Avature and submits it to A&S HR for initial review. If further information is needed, A&S HR will work with the unit to complete the PD draft.
5. A&S HR submits the PD to a Position Management Consultant (PMC) from Campus HR for review. The PMC will confirm the following:
   1. HCM Job Code
   2. CFI Job Family and Level
   3. Salary Range
   4. Equity Limits
6. The PMC’s review, position details, and salary are reviewed by the unit’s assigned Divisional Dean/Officer for pre-approval.
7. A&S HR provides the unit Campus HR’s final review and the Divisional Dean’s/Officer’s pre-approved salary and budget.
8. A&S HR initiates a Staff Authorization Form (SAF) in DocuSign to confirm approval for the new position, salary, and its budgetary framework.
9. A&S HR submits the position description in Avature for approval routing to the following recipients:
   1. A&S HR: Staff Affairs Specialist
   2. Unit: Business Manager
   3. Unit: Chair/Director
   4. A&S HR: Appointing Authority
10. Proceed to the Recruit Vacant Staff Position process.Ìý

1. To initiate a position request or inquiry, please submit a ticket to CAS-Staff@colorado.eduand an assigned Staff Affairs Specialist will respond within 48 business hours.
2. A&S HR confirms the general updates the unit has in mind.
3. A&S HR provides instructions on how to access, update, and submit the staff position description in Avature. 
4. A&S HR submits the PD to a Position Management Consultant (PMC) from Campus HR for review. The PMC confirms the following:
   1. HCM Job Code
   2. CFI Job Family and Level
   3. Salary Range
   4. Equity Limit
5. Campus HR’s PMC completes their review and sends the PD back to A&S HR.
6. A&S HR provides the unit Campus HR’s review details.
7. A&S HR submits the position description in Avature for approval routing to the following recipients:
   1. A&S HR: Staff Affairs Specialist
   2. Unit: Business Manager
   3. Unit: Chair/Director
   4. A&S HR: Appointing Authority
8. The updated PD is filed for record keeping.

If a position’s updates support a promotional opportunity, please proceed to the Permanent Staff Promotions process.

1. After the SAF and PD have been approved, an assigned Recruiter from Campus HR will reach out to the listed Hiring Manager to schedule an intake meeting. During the intake meeting the Recruiter will go over the following:
   1. Confirm Search Committee Members
   2. Schedule Future Debrief Meetings
   3. Create a Tentative Timeline
   4. Draft a Job Ad
2. The vacancy is posted for 1-2+ weeks.
3. The search committee reviews the applicant pool through Avature’s Staff Hiring Portal.
4. The search Committee schedules 1-3 rounds of interviews and selects finalists for references.
5. The Hiring Manager notifies A&S HR of their finalist and a Request to Hire form is routed for A&S HR and Divisional Dean approval.
6. A&S HR confirms the approved Req to Hire and verbal offer details.
7. A&S HR submits the offer letter details to Campus HR for routing using the following approval order:
   1. A&S HR: Staff Affairs Specialist
   2. Unit: Business Manager
   3. Unit: Chair/Director
   4. A&S HR: Appointing Authority
8. The offer letter is signed and entered in HCM.ÌýÌý

1. After a position description (PD) is reviewed by a Position Management Consultant (PMC) from Campus HR, the following position details are reviewed by the appropriate Divisional Dean/Officer for pre-approval:
   1. HCM Job Code
   2. CFI Job Family and Level
   3. Salary Range
   4. Equity Limits
2. A&S HR provides the unit Campus HR’s final review and the Divisional Dean’s/Officer’s pre-approved salary and budget.
3. A&S HR initiates a Staff Authorization Form (SAF) in DocuSign to confirm Dean/Officer approval.
4. A&S HR submits the updated position description in Avature for approval routing to the following recipients:
   1. A&S HR: Staff Affairs Specialist
   2. Unit: Business Manager
   3. Unit: Chair/Director
   4. A&S HR: Appointing Authority
5. Depending on the type of promotion, A&S HR will work with Campus HR’s Talent Acquisition to ensure the necessary Promotional Announcements or job postings are created.
6. The incumbent’s new offer letter or addendum is routed to the following approvers:
   1. A&S HR: Staff Affairs Specialist
   2. Unit: Business Manager
   3. Unit: Chair/Director
   4. A&S HR: Appointing Authority
7. The employee’s updated appointment is entered in HCM.Ìý